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The questions, ‘What is a Virtual Personal Assistant?’ and ‘Do I need one?’ are very familiar to me. Let me start by sharing a definition of a Virtual Personal Assistant.

A Virtual Personal Assistant (VPA) is an independent, highly skilled professional who provides professional administrative, technical, and creative support to clients from their own remote office. A Virtual Personal Assistant uses a wide range of tools to communicate with clients, including (but not limited to) online and cloud-based work spaces, email, fax, VOIP services and phone calls.

Virtual Personal Assistants come from a variety of business backgrounds, but most have several years’ experience earned in the “real” (non-virtual) business world. Many Virtual Personal Assistants were most often Administrative or Executive Assistants in traditional work environments before becoming a Virtual Assistant.

Answering the question as to whether you need a VPA is not complex. If you find that doing the basic tasks in your personal life, such as booking flights, sourcing gifts, staying on top of important information like personal tax or insurance, or even keeping up with regular appointments, is taking up valuable time that you could be spending with family or at work, then a Virtual Personal Assistant is for you.

You should have the freedom to be focused on the big things – family, work, free time, and your hobbies. In other words, those “big picture” things that add value to your life.

Maybe you feel like you don’t have enough time to hire help. So, you do the work yourself. Because you do the work yourself, you don’t have the time to work on what’s important to you.

You’re probably discovering you feel overwhelmed, drained and with zero creative energy. Instead of jumping out of bed excited about what the day ahead has in store, you wake up each morning facing an extended to-do list and waning enthusiasm for what you need to focus on for the day.

The following list is a brief guide of what a Virtual Personal Assistant can do for you:

  • General administration tasks
  • Managing home paperwork
  • Pulling together insurance claims
  • Creating a calendar for your children’s schooling
  • Creating reminders of renewals
  • Designing and formatting personal stationery
  • Draft writing and proofreading
  • Internet research
  • Organisation of travel and accommodation
  • Email management
  • Booking appointments
  • And, so much more

By hiring a Virtual Personal Assistant, you’ll have more time to devote to the tasks you most enjoy (rather than struggling with the ones you do only because there’s nobody else to do them), you’ll be less stressed and have much more creative energy.

If you are ready to try a VPA but not sure how to begin, we suggest starting by making a list of everything you do each day. If you get stuck, keep a notebook, and write things down as you do them. Now look at the list. Pick out the things you could delegate to a Virtual Personal Assistant and would free up your time.

As your interests grow and you get more comfortable with your VPA, you’ll be able to delegate more to him/her, and spend more on what matters to you.